One of the major pre tournament tasks for the Tournament Director is to ensure that the playing venue is ready and that is not only just the tables and chairs and their arrangement and ensuring that there are chess sets and clocks, but also that all players and officials of participating teams, spectators, and media will be properly accommodated.
(End to end view of the main playing area in Kolkata Town Hall with the the main build of the stage already in place)
There is also the IT infrastructure for broadcasting results and games, organising of refreshments, the transportation to and fro the hotel, and arranging for the secretariat, together with the game analysis and media rooms with any needed facilities.
(In the first picture, Saheli Bhar - the main force behind the scenes, wife and secret weapon of Tournament Director Dibyendu Barua - is taking in feedback from their good friend and Chief Coordinator Neeraj Kumar Mishra and in the second, we have Dibyendu Barua leading while clearly in sync with Saheli!).